Hurricane Prep For Your Tech
As a business owner who has had to evacuate from, and still work through Florida hurricanes Mathew, Irma, and Dorian, this topic hits close to home. Whether your business is based along a coast, a river prone to flooding, or you just have an office near a power line that is affected by summer thunderstorms, I hope you find this checklist helpful to keep you and your company moving forward through these situations.
(We added a ✅ by each item, so you can print out this card, hang it in the office, and mark off items each storm season as you go! Better yet, assign it to an intern 🤓👍 )
If any of these items are something you would like help executing for your business, please don’t hesitate to reach out to us. We’re always here to help.
- Captain Morgen, 772-999-6045
1. Unplug/move your equipment
If there is any chance of flooding, or water coming in broken windows, make a plan to move any equipment you can to a location you know will stay safe and dry. Depending on the size, you could also protect it in a waterproof container. This could include computers, phones, printers, or point of sale devices.
2. Surge protect your outlets
Thunderstorms, tornadoes, and even giant heatwaves can cause a power surge. The easiest way to protect your devices before a storm is to do the good old-fashion unplug. But, of course, we can’t always anticipate when there is going to be a power surge (or if you’re unable to unplug before a storm), you can protect your devices by investing in a surge protector. It’s important to note that not all power surges are made equal, make sure to research what surge protectors are best for you and your devices.
Click here for Home Depot’s guide on surge protectors: https://www.homedepot.com/c/ab/best-surge-protectors-for-your-home/9ba683603be9fa5395fab90a9c684df
3. Take inventory for insurance
Do you have insurance that covers storm damage? Write down any food, goods, or assets your company has in the event you need to make any claims with your insurance.
4. Shutter and sandbag your office if applicable
If your office is in a location affected by hurricanes, protect your windows from flying debris and incredibly high winds by installing hurricane shutters. If your office is affected by hurricanes or flooding, install sandbags and flood doors to avoid or minimize water damage.
5. Backup all your data to the cloud
Make sure to proactively update all of your data to a cloud-based system where your data will be secure, easy to access, and easy to maintain. If (God forbid) you lost computers in a hurricane, flood, whatever it may be, all of your data will be safely stored away.
If this is something unfamiliar to you, or if you would like some recommendations for safe and secure cloud storage, please don’t hesitate to call us!
6. Backup your essential info on an external hard drive
While preparing for a hurricane you may find it helpful to save your essential information on an external hard drive in addition to backing your data up to a cloud-based system. If (and when) the power and internet go out, an external hard drive will still allow you to access that information by using your laptop’s battery power.
7. Set up a VPN for employees
If there is a hurricane evacuation, proactively having a VPN (virtual private network) that your employees already know how to access, can help everyone to work from a remote and safe location with relative ease while protecting important company data.
8. Print out essential passwords and codes
If all else fails, in the event of something gone awry with your personal devices or systems, having a printed sheet of your login credentials will allow you to access internet-based systems from any borrowed device. So many of us rely on auto-fill and saved passwords, this can be an easy thing to forget but is easy to do in advance and have ready to go just in case.